Section 1: Cancellation Notification Policy

If a registered participant is unable to play in an event for any reason at any time, the participant is to cancel in writing by emailing the club at villagesgolfclubinfo@gmail.com.

Section 2: Cancellations Prior to 24 Hours Before an Event

A registered participant who notifies the club as described above prior to 24 hours before an event will receive a refund of their event fee less transaction fees.

Section 3: Cancellations within 24 Hours of an Event and No-Shows

A registered participant who cancels less than 24 hours before the start of an event or who does not show up for the event will forfeit his/her entire entry fee. The Executive Board may waive this forfeiture for extreme situations, but it is not a given that they will do so. A registered participant who does not cancel or who cancels on the day of the event must send an email to the Executive Board at villagesgolfclubinfo@gmail.com with a thorough explanation as to the reason for missing the event if a refund is expected.

Source: Article XIII, Sections 1-3 of VGC By-Laws, Effective 1 April 2023. Section 2 edited 12/30/24.

In the event of inclement weather on the day of the event, the participant MUST go to the golf course. The weather at the course may be entirely different than at your home or even within a few miles of the course. The course and the Event Leaders will decide on cancellation. Registered participants who do not come to the course (no show) will not receive a refund if the event is not canceled.

Source: Article XIII, Section 4 of VGC By-Laws, Effective 1 April 2023.

Section 1: Score Cards

When scoring games at an event, each cart should maintain a scorecard recording gross scores for each golfer and the tee box each player played. Scorekeepers on each team should check with each other periodically throughout the round (e.g., at least every 3 holes) so that the final scoring and collaboration for the group will take a minimum of time once the round is finished.

Both scorers in a team must have the same numbers. If one scorer is unsure of a person's score, they should consult with the other scorer at the next tee box rather than beside the green for speed of play purposes. The maximum score is Double Par regardless of whether the actual score is higher for both individual scoring and team scoring (I.e., you cannot be disqualified for picking up on a single hole).

1. Double Par on a Par 5 is 10.

2. Double Par on a Par 4 is 8.

3. Double Par on a Par 3 is 6.

If a player picks up their ball upon reaching double par, the scorer should record the number with an “X” beside it on the scorecard to indicate that the player picked up before finishing out the hole.

Slashes, dashes, and other unintelligible markings on the official scorecard should be avoided and must be reviewed with the Handicap Administrator when the scorecard is turned in. Failure to do so may invalidate that team in the game.

Section 2: Event Scoring

Event Scoring will be completed by the Handicap Administrator and Event Leader as follows:

• Prior to the event, based on the groupings identified by the Event Leader, the Handicap Administrator will draw the “blind draws” for teams who do not have 4 players.

• All event participants will turn in their scorecards to the Handicap Administrator at the conclusion of the event. If the Handicap Administrator is not in attendance, scorecards are to be turned into the Event Leader who will pass them on to the Handicap Administrator within two (2) days of the event. Participants needing a copy of their scorecard to report their GHIN handicap, should take a photo.

• Two (2) score cards must be turned in for each team. Failure to turn in two cards will result in that team being ineligible for prizes.

Source: Article XI of VGC By-Laws, Effective 1 April 2023.

Score Cards

When scoring games at an event, each cart should maintain a scorecard recording gross scores for each golfer and the tee box each player played. Scorekeepers on each team should check with each other periodically throughout the round (e.g., at least every 3 holes) so that the final scoring and collaboration for the group will take a minimum of time once the round is finished.

Both scorers in a team must have the same numbers. If one scorer is unsure of a person's score, they should consult with the other scorer at the next tee box rather than beside the green for speed of play purposes. The maximum score is Double Par regardless of whether the actual score is higher for both individual scoring and team scoring (I.e., you cannot be disqualified for picking up on a single hole).

1. Double Par on a Par 5 is 10.

2. Double Par on a Par 4 is 8.

3. Double Par on a Par 3 is 6.

If a player picks up their ball upon reaching double par, the scorer should record the number with an “X” beside it on the scorecard to indicate that the player picked up before finishing out the hole.

Slashes, dashes, and other unintelligible markings on the official scorecard should be avoided and must be reviewed with the Handicap Administrator when the scorecard is turned in. Failure to do so may invalidate that team in the game.

Event Scoring

Event Scoring will be completed by the Handicap Administrator and Event Leader as follows:

• Prior to the event, based on the groupings identified by the Event Leader, the Handicap Administrator will draw the “blind draws” for teams who do not have 4 players.

• All event participants will turn in their scorecards to the Handicap Administrator at the conclusion of the event. If the Handicap Administrator is not in attendance, scorecards are to be turned into the Event Leader who will pass them on to the Handicap Administrator within two (2) days of the event. Participants needing a copy of their scorecard to report their GHIN handicap, should take a photo.

• Two (2) score cards must be turned in for each team. Failure to turn in two cards will result in that team being ineligible for prizes.

Prizes

• The Handicap Administrator will determine team/player standings for prize money distribution and forward the information to the Event Leader and Executive Board. The Event Leader will then determine the prize money to be awarded.

• Once this information is determined, the Event Leader should forward the results to the Executive Board. The Webmaster will post the results on the VGC website and the Treasurer will prepare the envelopes containing prize money to be distributed as described in Article IX: Golf Events and Prizes.

Handicaps

VGC club members who are members of the GHIN system are responsible for entering their scores into GHIN after each round. VGC members without a GHIN handicap will be given a Course Handicap by the Handicap Administrator. All VGC members are encouraged and expected to obtain and maintain a USGA GHIN handicap.

Source: Article XI and XII, VGC By-Laws, Effective 1 April 2023.

Our goal is to give VGC members the opportunity to play in golf events as much as possible. As part of that effort, VGC maintains a waiting list for events when the number of members interested in participating exceeds the number of open spots. Waiting list assignments are on a first in, first out basis (FIFO). That is, the first person on the waiting list by date gets the first open spot and so on. If an event of interest to you is full, please contact us at villagesgolfclubinfo.com if you would like to be placed on the waiting list for that event. You will receive acknowledgement of your place on the waiting list via email reply and you will be notified if a spot becomes open.

If after you sign up for an event, you realize you will not be able to attend, please contact us as soon as possible at villagesgolfclubinfo@gmail.com to notify us of your cancellation as described in the Cancellation Policy. Timely notification will give us the opportunity to give your spot to another member.

If you sign up for an event but your payment has not been received as of two weeks prior to the event, we will assume you no longer wish to attend and your unpaid spot will be given to the next member on the event waiting list. An email notification will be sent to the email address on the reservation to notify you of this action.

Sign up for all VGC golf events on our website closes one week prior to the date of the event. If you are signing up for an event near the closing date, you will need to either pay for the event online or make arrangements to deliver your manual payment to the club treasurer by the event closing date (one week prior to the event).

Implemented: October 23, 2024